NOTICE OF ADMINISTRATIVE STAFF/BOARD OF EDUCATION

BUDGET SUBCOMMITTEE MEETING

MEETING DATE:                 Monday, September 8, 2008

LOCATION:                        Room B100, ELHS

TIME:                               7:15 P.M.

NOTIFIED:                        Tim Hagen (Chair), Mary Broderick, Melissa Ford,

Marlene Nickerson, Kevin Seery

OTHERS NOTIFIED:   Paul Smotas, Paul Freeman, Karen Costello,

                                      Steve Buck, Don Meltabarger, Nancy Burdick,

                                      Principals

 AGENDA/PURPOSE

1.      2008-2009 Budget Transfers

Board of Education Regular Meeting:  7:30 P.M. INTV Room (B101)

Monday, September 8, 2008

East Lyme High School

Grievance Hearing:  6:30 P.M. (Room B100)

Budget Subcommittee Meeting:  7:15 P.M. (Room B100)

AGENDA

        I.     CALL TO ORDER

II.         PLEDGE OF ALLEGIANCE

     III.     PUBLIC COMMENT

               Provides citizens the opportunity to address the Board on any matter.  This section should not include debate, but provide for follow-up by Board of Education members or staff.     

     IV.     APPROVAL OF MINUTES

A.   Recommended approval of minutes of the Board July 21, 2008 Regular Meeting, August 18, 2008 Regular Meeting, and August 25, 2008 Special Meeting/Retreat.

      V.     SPECIAL REPORTS:  STUDENTS’ REPRESENTATIVES, SELECTMEN’S REPRESENTATIVE, and OTHER REPORTERS

               A.  Students’ Representative – Sara Schwartz

               B.   Selectmen’s Representative – Pamela Rowe

C.    Building Committee Representative – Gerard Burkhardt

D.   Other Reporters

VI.        CONSENT AGENDA

A.     Action re:  2008-2009 Budget Transfer ($400.00 due to recording error on budget document submitted to CO from NCS)

B.     Action re:  2008-2009 Budget Transfer ($12,824.64 to cover new instructional assistants for the 08-09 school year)

     VII.   DISCUSSION/ACTION ITEMS

A.  Finance/Facilities/Community

      1.  Discussion/action re:  Proposed 2008-2009 Rental Agreement with LEARN

      2.  Discussion re:  EL Aquatic Management Profit and Loss Statement (Comparison FY08-FY07-FY06)

      3.  Discussion:  Bus Contract with First Student

B.     Instruction

1.  Discussion re:  CT State Department of Education Decision Regarding Student Fees

C.     Personnel

1.  Discussion/action re:  Proposed Agreement Between EL Board of Education and Local 1303-187 of

     Council 4, AFSCME, AFL-CIO, July 1, 2008 – June 30, 2012 (Custodial/Maintenance Staff)

2.    Discussion/action re:  Proposed Paraprofessional Staffing Plan Increase of 3.0 Instructional Aides

D.     Policy

1.  Discussion re:  2nd Reading of BOE Policy 1314 – Soliciting Funds from and by School Personnel

2.  Discussion re:  2nd Reading of BOE Policy 1324 – Solicitation of Funds

3.  Discussion re:  2nd Reading of BOE Policy 4222 – Paraprofessionals

4.  Discussion re:  2nd Reading of BOE Policy 5118 – Non Resident Students

5.  Discussion re:  2nd Reading of BOE Policy 6161.3 – Comparability of Services

6.  Discussion re:  2nd Reading of BOE Policy 6162.51 – Survey of Students        

E.      Other

1.  Discussion re:  Presentation of Superintendent’s 2007-2008 Annual Report

  VIII.     ADMINISTRATION REPORTS

A.     Superintendent of Schools – Dr. Paul Smotas

B.     Assistant Superintendent of Schools – Mr. Paul Freeman

C.     Business Manager –  Mr. Don Meltabarger

     IX.     COMMITTEE REPORTS

A.     Budget Committee

B.     Policy Committee

C.     Community Relations Committee

D.     Personnel Policy Committee

               E.   Long Range Planning Committee

F.   Buildings & Grounds Committee  

G.  Elementary/Middle School Enhancement Committee

H.  Substance Abuse Ad Hoc Committee  

I.    School Calendar Ad Hoc Committee

J.    East Lyme Aquatic and Fitness Center Committee

K.  Other Committee Reports

X.          COMMUNICATIONS

                A.   ELPS BEST Program Brochures

                B.   Mission of the Best Program Presentation

                C.   International Reading Association article entitled New IRA commission will address RTI issues,

                      August/September 2008 Reading Today issue noting Dr. Karen Costello as a Commission member

                D.  WSRA Journal Article, Vol. 47, No. 3, (2008), Response to Intervention –Where We Are. . . Connecticut’s

                      Response to Intervention (Rt1) Model: Using Scientific Research-Based Interventions: Improving Education

                      for ALL Students Connecticut’s Framework for Rt1 (February 2008 Executive Summary) authored by

                      Dr. Karen Costello

                E.  CSDE 2008 Back-to-School Message from Commissioner Mark K. McQuillan dated 8/21/08

                F.   Congratulatory letter from The United Way to Dr. Smotas dated 8/13/08 re: $6,218.00 in employee

                      contributions

               G.  CSDE Brochure entitled The Condition of Education in Connecticut dated August 2008

               H.  Viking SAGA, Volume 42 Edition 1, dated 9/2/08

     XI.     NOTICES

A.     Notice of the following staffing changes:

1.      Appointments

      •  David Casko, .2 Computer Education Teacher, MS, 8/26/08

      •  Adam Coleman, 1.0 Science Teacher, MS, 8/26/08

      •  Jeff Drew, .5 Social Studies Teacher, HS (Alt Ed), 9/2/08

      •  Margaret Elkins, 1.0 Instructional Aide, DW at HS, 9/2/08

      •  Kathleen Hewes, 1.0 Teaching Assistant, MS, 9/2/08

      •  Richelle Johnson, 1.0 Social  Studies Teacher, MS, 8/26/08

      •  Michelle Lyons, 1.0 Instructional Aide, HA, 9/2/08

      •  Rachel Maran, 1.0 Kindergarten Long Term Substitute Teacher, HA, 8/26/08

•  Kim Moran, 1.0 Science Long Term Substitute Teacher, MS, 9/8/08 – 10/17/08

•  Mathew O’Grady, 1.0 Math Teacher, HS, 8/26/08

•  Patricia Picard, .4 Math Teacher, HS, 9/2/08

•  Patrice Rando, .30 Early Bird Facilitator, NC, 9/2/08.  This is in addition to her current

   position as .30 School Aide, NC

•  Eileen Ruth, 1.0 Instructional Aide, FL, 9/8/08

•  Carlos Saluti, 1.0 Teaching Assistant, HS, 9/2/08

•  Lindsay Santoro, 1.0 Instructional Aide, DW at HS, 9/2/08

•  Robin Shabunia, .4 Health/Phys. Ed Teacher, MS, 9/2/08

•  Rebecca Silva, 1.0 Instructional Aide, HA, 9/2/08

•  Patricia Spalding, 1.0 Grade 1 Teacher, NC, 8/26/08

      •  Stacia Tuzik, 1.0 Art Teacher, .85 at HA and .15 at MS, 8/26/08

      •  Stacie Venditto, 1.0 Teaching Assistant, NC, 9/2/08

      •  Shannon Wymer, 1.0 English Long Term Substitute Teacher, HS, 8/26/08 – 1/21/09

           2.   Reassignments

                 •  Melissay Dempsey, 1.0 Language Arts Teacher, MS, 7/30/08

                •  Denise Scarnati, from 1.0 Teaching Assistant to 1.0 Instructional Aide, MS, 9/2/08

                 •  Sherry Turner, from .7 FL and .3 DW at HA Speech and Language Pathologist to .5 HS, .3 HA

                     Preschool and .2 DW Speech Pathologist, 8/26/08

           3.   Increases/Decreases in FTE

                 •  Katie Breen, increased from .7 to 1.0 Elementary Music Teacher, DW, 8/26/08

                •  Laura Gordy, increased from .2 to .3 (8 to 10 hrs) School Aide, HA, 9/2/08

                 •  Anne Megan, increased from .6 to .8 Elementary Music Teacher, HA, 8/26/08

                 •  Lisa Opsahl, increased from .5 to 1.0 Instructional Aide, HA, 9/2/08

                      4.   Resignations  

                              •  Tanya Deveau, .33 Instructional Aide, HA, 8/21/08

                            •  Joel French, 1.0 Instructional Aide, HS, 8/29/08

                            •  Kimberley Welcome, 1.0 Instructional Aide, DW at HA, 8/26/08

                      5.   Retirements – None at this time.

                        6.   Supplemental Appointments – None at this time.

B.       Notice of the following out of state field trips:  None at this time.

XII.    BOARD COMMENTS/FUTURE AGENDA ITEMS

A.  Board Comments

B.   Future Agenda Items:

     1.  2009-2010 ELPS Calendar

     2.  Long Range Planning

     3.  Early Childhood Education Update – Sep 08

     4.  Solar Panel Update

     5.  CMT Report – 9/22/08

     6.  CAPT/SAT/ACT/AP Report – 10/14/08

XIII.    PUBLIC COMMENT

               Provides citizens the opportunity to address the Board on any matter.  This section should not include debate, but

               provide for follow-up by Board of Education members or staff.

XIV.        EXECUTIVE SESSION

A.  Personnel and Negotiation Issues

XV.       ADJOURNMENT